Payments and refunds
Record land-sale payment and refund facts with the references a team needs to trace them.
A recorded item is not proof that a bank or payment service has settled it.
Tenant Finance
Keep every land-sale fact close to the allocation.
Record payments, refunds, agreements, and balances in the land-sale story they belong to—so a team can explain the record without rebuilding it.
Allocation ledger
An example of payment and refund entries connected to one allocation. Values are illustrative, not customer data.
Example data · not a customer record
| Date | Fact | Reference | Amount |
|---|---|---|---|
| 14 Jul | Payment recorded | PAY-1042 | ₦1,200,000 |
| 02 Aug | Payment recorded | PAY-1087 | ₦800,000 |
| 05 Aug | Refund recorded | REF-0031 | −₦100,000 |
- 14 Jul
- ₦1,200,000
- Payment recorded
- PAY-1042
- 02 Aug
- ₦800,000
- Payment recorded
- PAY-1087
- 05 Aug
- −₦100,000
- Refund recorded
- REF-0031
Agreed allocation amount
₦5,000,000
Net recorded
₦1,900,000
Derived balance
₦3,100,000
The finance record
Start with what happened. Then explain the balance.
Payments and refunds remain part of the record. Corrections add the next accountable fact instead of quietly rewriting an earlier one.
Agreements and applications
Keep supported agreements, applications, waivers, and reviews beside the allocation context.
The available actions depend on the current record and the role handling it.
Balances
Show the current balance from the financial facts already recorded for the allocation.
If a record needs attention, Pole can show that rather than inventing a clean result.
Reconciliation
Give staff a place to reconcile land-sale references without mixing them into Pole’s own commercial records.
Pole subscription arrangements stay outside Tenant Finance.
Separate records
Land-sale finance stays with the land sale.
Tenant Finance is for an organization’s land-sale work. Pole’s own commercial arrangements sit elsewhere, so the two stories are never mistaken for each other.
- Tenant Finance
- Plot payments and refunds, agreements, applications, waivers, reviews, balances, and reconciliation.
- Pole commercial arrangements
- Handled separately with each organization and kept outside the land-sale record.
- What it is not
- Banking, custody, money movement, bank-settlement verification, tax advice, or a general accounting ledger.
Organization access
Evaluate Tenant Finance against one allocation.
Start an organization access request, or prepare an email explaining the payment, agreement, refund, or reconciliation workflow you need to assess.